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Closing Documents

For most closings, documents are delivered the day before or even the day-of closing.

Some disclosures, others non-binding notices to the borrower, while others still are legally binding.Here we provide you with sample versions of many of the documents you will see at the settlement table, all in PDF format. You will have to sign several pages and should expect your closing appointment to take approximately one hour.

Legally binding documents

Here are samples of the Top 3 most important documents you will review and sign at the settlement table. Find a more detailed explanation of each toward the bottom of this page.
  1. Closing Disclosure Form
  2. Deed of Trust
  3. The Note (varies)

Closing Disclosure Form

The Closing Disclosure form consolidates the final Truth in Lending disclosure with the Closing Disclosure form must be delivered to the consumer at least three business days prior to the scheduled closing date. This is known as the 3-Day Rule.

A three-day window is great for consumers who can use the time to fully review their documents, ask questions and gather funds and other items needed for closing, but the 72-hour window is firm.

Deed of Trust

This is your mortgage. The Deed of Trust is a lengthy document (approximately 7 to 12 pages) requiring the signature of all owners of the property for the purpose of granting a security interest. After closing, the Deed of Trust is recorded with a legal description as a lien among the land records and as a matter of public record for the purpose of securing the borrower’s promise to repay on the Deed of Trust Note/Promissory Note.

In addition to identifying the property owners, the loan amount and the term of the loan, the Deed of Trust generally describes matters that would constitute a default on the loan thereby giving the lender cause to commence a foreclosure proceeding against the property.

The Note

The Note, sometimes referred to as either the Deed of Trust Note or Promissory Note, is the borrower’s promise to repay the loan. The note identifies the amount of the loan, the rate of interest, the term of the loan (i.e., 30 year, 15 year, etc.), the payment due dates, the grace period and late charges, prepayment penalty provisions, and other general default provisions.

Types of notes



Tax Forms

  • 4506T
  • W9 (U.S. citizens, resident aliens)
  • W8BEN (non-U.S. citizens, non-resident aliens)

Federal Title & Escrow Company

For nearly 25 years, our independently owned title company has leveraged technology to streamline the closing process, providing top-notch service at a competitive price for buyers, sellers, agents and lenders across the District of Columbia, Maryland and Virginia.

  • We are proud pioneers of creating a better closing experience for buyers, sellers, agents and lenders.
  • Our instant REAL Credit™ for ordering settlement services online has saved our neighbors upward of $18 million to date.
  • Our paperless, custom-built closing workflow software allows us to proactively keep customers in the know and avoid settlement surprises.
  • Our free mobile app Close It!™ helps homebuyers and their agents better understand the complete cost to be paid at closing.

Often imitated but never replicated – we set the bar other title companies aspire to reach.

Have questions? We’d love to hear from you! Contact Us

Closing Costs Explained…

Closing costs include taxes, lender fees and title fees that a homebuyer pays at settlement. Watch this video to prepare for the process.